See the L.A. County Fraud Hotline.

Important: Employees reporting fraud are protected under the County's "Whistle-Blower" ordinance, County Code Section 5.02.060.

Procedures for Claiming Uncashed Checks

(Revised January 1, 2005)

1) COVER LETTER

Prepare a Cover Letter with the following information:

  • Claimant's name
  • Claimant's address and daytime phone number
  • Payee name as shown on the website
  • Check number as shown on the website
  • Issue date as shown on the website
  • Amount as shown on the website

2) AFFIDAVIT

A valid claim must include a signed "Affidavit" for the re-issuance of a Los Angeles County check. Each claim must have a separate Affidavit containing the payee name and address, check number, issue date, and dollar amount. This information needs to be exactly the same as that shown on the original check and can be found using the website's Check Inquiry function. (To print an Affidavit that already includes this original check information, first conduct a "check inquiry" and then "click" on the appropriate check number appearing on the "Search Results" web-page. Following this step, the "Detailed Information" web-page will appear. Once on this page, simply "click" the Affidavit button located in the lower right-hand corner and a pre-populated Affidavit will be generated in Adobe Acrobat format.)

The following guidelines will outline who is authorized to sign the Affidavit:

A) Individual. If the payee on the check is an individual, the person named as the payee must sign the Affidavit. If there are multiple payees listed on the check, then each must sign the Affidavit.

B) Corporation. If the check is payable to a corporation (including Non-Profit Corporate structures), the Affidavit must be signed by an officer of the corporation. Qualifying officers include the following:
  • Chairman of the Board
  • President
  • Chief Executive Officer
  • Chief Financial Officer
  • Corporate Secretary (or Assistant Corporate Secretary)
  • Executive or Senior Vice President
  • Vice President
  • General Counsel
  • Treasurer (or Assistant Treasurer)
  • Controller (or Assistant Controller)
  • Chief Accounting Officer
  • Director (Non-Profit ONLY)
  • Property Tax Manager (ONLY if claim is for a property tax refund check)
C) Partnership. If the check is payable to either a General Partnership or a Limited Partnership, then the Affidavit must be signed by a General Partner of the organization. A Limited Partner is approved to sign the Affidavit ONLY if this person has been specifically authorized by the partnership to participate in the control and management of the business.

D) Limited Liability Company. If the check is payable to a Limited Liability Company, the Affidavit must be signed by a Managing Member of the organization. A Manager is approved to sign the Affidavit ONLY if this person has been specifically authorized by the membership to participate in the control and management of the business.

E) Sole Proprietorship. If the check is payable to a Sole Proprietorship, the Affidavit must be signed by the owner of the business.

F) Government Agency. If the check is payable to a Government Agency, the Affidavit must be signed by an officer of the agency. Qualifying officers include the following:
  • Executive Officer
  • Chief Administrative Officer
  • Chief Financial Officer
  • Finance Director
  • Agency Director
  • Department Head/Chief (or Assistant Department Head/Chief)
  • Bureau Chief (or Assistant Bureau Chief)
  • Division Chief
  • Treasurer (or Assistant Treasurer)
  • Controller (or Assistant Controller)
  • Fiscal Officer
G) Trust. If the check is payable to a Trust, the Affidavit must be signed by EACH individual who has been appointed as a trustee. Required supporting documentation includes a copy of the Trust Agreement that gives the names of each trustee.

H) Estate/Deceased Payee. If the check is payable to the estate of a deceased individual or to a person who is now deceased, the Affidavit must be signed by either the executor or the administrator of the estate. Required supporting documentation includes a copy of the Death Certificate and evidence of appointment as executor or administrator. If such documentation is not available for the deceased payee, you may contact the Claim Review Unit directly at uncashed@auditor.lacounty.gov to inquire about alternate procedures.


3) NOTARIZED AFFIDAVIT

If the dollar amount of the warrant is $1,000 or greater, the Affidavit MUST be notarized.


4) PROOF OF ADDRESS

The claiming person or company must provide evidence that links the payee to the address shown on the check. Such evidence MUST contain the same name and address as printed on the check (as shown on the Checks Inquiry function of the website). Please note that neither a Substitute Property Tax Bill nor an Adjusted Property Tax Bill can be accepted as proof of address. Examples of such evidence include the following: driver's license, utility bill, bank statement, etc


5) PROOF OF OFFICER'S TITLE

If the check is payable to an organization, rather than an individual, evidence to substantiate the signor's position within the organization must be provided. Examples of such evidence include the following: a business card displaying the officer's title, a partnership agreement, articles of organization, etc.


6) PROOF OF ACQUISITION (OR MERGER)

If the check is payable to a company that has since been acquired by (or merged with) another company, the acquiring company must provide legal evidence of such acquisition (or merger).


7) PROOF OF PAYMENT

If the claim is for a property tax refund, and if the check amount is greater than or equal to five thousand dollars ($5,000), the claimant must provide proof that they paid the original property tax bill that generated the refund check. Any claim $5,000 or over submitted without proof of payment will be rejected by the Department of the Auditor-Controller. In addition, we reserve the right to ask for proof of payment for those claims under $5,000. Substantiating proof of payment may consist of either the original or copies of one of the following:
  • Tax receipt bearing the Tax Collector's "Paid" stamp
  • Front and back of cancelled check(s)
  • Front and back of money order receipt(s)
  • Front and back of cashier's check receipt(s)
If none of the above is available, please provide any other relevant information that will substantiate that the claimant paid the associated taxes. In addition, please note that all claims seeking the re-issuance of a property tax refund are subject to review by the County of Los Angeles Tax Division and may result in the pro-ration of refund amounts.


8) AUTHORIZATION TO RELEASE

If the claim is for a property tax refund and the property taxes were paid on the claimant's behalf by a bank, lender or title company, authorization from the paying entity to release the refund directly to claimant may also be required.


9) POWER OF ATTORNEY

If the payee utilizes a third-party agent (such as an asset recovery company) to file a claim, a notarized Power of Attorney MUST be submitted to the County and signed by the same person who signed the Affidavit(s).

(Note: If a third-party agent submits a claim request, the County will charge a $30 fee for each re-issued check resulting from the claim.)


CLAIM SUBMISSION AND REVIEW

Please be sure to include ALL required information with your claim request. FAILURE TO SUBMIT A CLAIM INCLUDING THE REQUIRED DOCUMENTATION MAY RESULT IN THAT CLAIM BEING DENIED AND RETURNED TO THE SENDER. As a result, claimants are requested to provide as much information as possible in order to expedite our review process and to substantiate the claimant's right to the uncashed check. If, for any reason, you cannot provide the documentation as requested, please attach a letter explaining why you are entitled to the uncashed check and any special circumstances that may apply to your claim.

The completed claim(s) and required supplemental information should be mailed or delivered to:

County of Los Angeles
Department of Auditor-Controller
500 West Temple Street, Room 502
Los Angeles, CA 90012
ATTN: Claim Review Unit


Please note that it may take up to 90 days to process your claim, and if approved, approximately 30 additional days for you to receive payment. This process may take longer under certain circumstances.

Disclaimer: Claimant is agreed that if for any reason it is found that the claimant is not entitled to the payment or claimant receives a duplicate payment, the claimant will return the funds to the County of Los Angeles Department of Auditor-Controller within fifteen (15) days.

Back to top

Los Angeles County Seal
none
Site FAQ | Site Map | Language | Privacy Policy | Accessibility | Disclaimer